Transport Coordinator


BGIS is a global leader in the provision of facility management, project delivery, energy & sustainability, asset management, workplace advisory, real estate services and technical services.

With a combined team of over 7,000 globally, BGIS focuses on delivering innovative service solutions that create value for its clients.

Globally, BGIS manages over 30,000 facilities totalling more than 31.5 million square metres across several markets including Defence, Government, Higher Education, Utilities, Telecommunications, Financial Services, Oil & Gas, Healthcare and Cloud Enterprise.

In addition to managing a diverse portfolio of corporate offices, retail, universities, hospitals and industrial assets, BGIS is a world leader in the management of data centres and other critical environments.

The focus of BGIS is to put the customer at the centre of everything we do. Together, our business strive towards our goal of customer excellence driven by dedication, passion and collaboration and we champion those strengths right across the business. Working at BGIS is more than a job, it's the opportunity to join a workforce that is admired, respected and driven to achieve truly great customer outcomes.

Further information is available at apac.bgis.com.


The Role

We have an opportunity for a Transport Coordinator to work within a key client account based at Garden Island in Sydney. The Transport Coordinator will be responsible for the coordination of an effective, responsive and safe Transport Support Services (including Mail Operations) for our client.

Due to the security clearance checks for this account to be successful you must be an Australian Citizen.

  • Manage the booking system for DSRG-managed Fleet Vehicles and transport tasks
  • Supervise and coordinate drivers undertaking Defence driving tasks
  • Ensure that the utilisation of the designated fleet is optimised to ensure the most efficient use of vehicles and contracted drivers
  • Coordinate alternate transport requirements where demand exceeds the fleet availability (eg coach or luggage trailer not available in fleet, VIP vehicles)
  • Prepare driver rosters and coordinate any courier activities
  • Supervise and coordinate drivers undertaking tasks
  • Compile and maintain mandated transport documentation
  • Manage and maintain designated Fleet vehicles
  • Allocate, issue and receive Fleet vehicles including license checks, provide vehicle familiarisation, documentation, provide fuel cards, provide e-tags/motorway cards

Skills & Experience

  • Car (C) Drivers Licence
  • Experience in the delivery of a fleet and transport management functions
  • Demonstrated ability to coordinate and manage fleet management processes and practices effectively
  • Understanding of contract administration practices
  • Ability to gather, collate and interpret statistical data and performance indicators
  • Excellent written and verbal communication skills
  • High level organisational skills
  • Ability to manage multiple priorities simultaneously
  • Strong demonstrated experience in relationship management with external clients and contractors
  • Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities

Working at BGIS

If you are looking for a career where no two days are the same and enjoy being part of a team with a focus on growth and opportunity, then we strongly suggest you apply for this role. You will be part of a thriving and supportive culture where teams are encouraged to collaborate and share ideas in an informal and supportive environment. We're a company that people feel proud and empowered to work for, and we see that reflected in the way our employees genuinely live our values. We recognise and celebrate success and that starts by simply saying ‘thanks, good job'.

To reach our goal of becoming a world-leader in customer service, we rely on a diverse and inclusive workplace offering different perspectives to face challenges and solve problems. We focus on being an equal opportunity employer that treats each individual with dignity and respect and we welcome a workplace that reflects the diverse community we serve.