Secretary/Receptionist For Medical Specialist Practice

Medical Secretary/Receptionist

About the business and role:

We are a Neurology practice at St Vincents Specialists Centre Darlinghurst, our Interests are: General Neurology, Ion Channel Disorders, Headaches, Epilepsy, Neuromuscular Disease, Peripheral Neuropathy

We deliver modern, evidence-based medicine with patient wellbeing at its heart – our clinic aims to treat, support and educate our patients throughout their Neurology journey.

Our Medical Secretary/Receptionist will be a dedicated, stable individual seeking long term tenure. We value experience and maturity as perfect partners to a fresh and energetic attitude. You will relish a busy, multi-tasking day, and a diverse working week. You will be calm under pressure, and readily adapt to a schedule that shifts to suit the unexpected. You will be a natural organiser – you will thrive in co-ordinating a busy practice, and seeing solutions where others see obstacles. You will be a self-starter with integrity, meticulous presentation, and a cheerful disposition. 

Previous Experience:

  • Minimum of 3 years' experience in a Medical Specialist practice
  • Neurology Practice experience desirable 
  • Experience with Genie or Gentu necessary

Duties include but are not limited to:

  • Meeting and greeting patients in a professional and courteous manner
  • Scheduling patient consultations and attending to inquires
  • Ensuring medical records are managed confidentially and efficiently 
  • Invoicing and receipting of patient consultations
  • Drafting of quotes and payment management 
  •  Liaison with Medicare, health insurers, healthcare providers and governmental agencies e.g. WorkCover, DVA
  • Attending to doctors requests
  • Conducting Patient Surveys 


  • Your personal presentation will be impeccable within the workplace
  • You will comply with Health and Safety requirements
  • You will undertake additional training and professional development when required 
  • You will support diversity in the workplace, and help us foster a caring and supportive environment for staff, patients, families and colleagues
  • We are a good-humoured, fair and cheerful group who prioritize harmonious workplace relations - the right candidate will share these values

Skills and Abilities

  • Maintain patient confidentiality
  • Work in a team as well as autonomously 
  • Manage workflow, and delegate and prioritize appropriately
  • Demonstrate excellent attention to detail and strong language skills and literacy

This position requires our Medical Secretary/Receptionist to join us five days in a full time role, Monday to Friday commencing end March

If you are the right person for our team, we would love to hear from you. Please respond with your current CV and Cover Letter to *******

Please note that only shortlisted candidates will be contacted.