Admin Assistant - General

Coburg Primary School is located in Bell Street, Coburg in the City of Moreland, 8km north of Melbourne. Established in 1853, the school is very proud of its history and its commitment to the education of the children in the Coburg Community.

The diverse nature of our school community is valued highly and reflected in our programs. Many of our students have come from families where English is an additional language. There are still a high number of families who come from language backgrounds other than English even though Coburg is changing demographically.

The school is organised into junior (Foundation -1) and senior (2-6) areas. The junior campus is situated on the south side of Bell Street, and is a beautiful historic building, classified by the Historic Buildings Council. Our senior campus is situated on the north side of Bell Street and is a two storey red brick building. In recent years additional facilities have included an upgraded Library and Technology Centre, an outdoor learning centre to support the schools’ cooking garden program on the senior side and a Performing Arts Centre situated on the junior side.

Student enrolments are currently 310 and over the next five years, stronger and more predictable enrolment growth is expected. With the population growth expected in the City of Moreland, and in expected in the future.

Coburg Primary delivers a broad and well balanced curriculum in all the learning areas, with a major emphasis on literacy and numeracy. Teachers plan together and use a variety of teaching and learning strategies using the Victorian Curriculum that focus on the individual needs of the child. Specialist and support programs include Visual and Performing Arts and Physical Education. We have a Languages Other Than English Program with offering Italian. A successful Program for Students with Disabilities (PSD) is supported by education support staff. The school has an on-site kindergarten on the senior side which work in conjunction with the local council.

The school atmosphere is supportive and friendly, where a child’s education is an enjoyable experience. Our school values are Respect, Learning, Team Work, Resilience and Honesty and underpin all relationships and behaviours across the school community.

Selection Criteria

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.


2 days per week

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


  • Coordinate the delivery of administrative services within the school.
  • In consultation with the principal, determine and manage work priorities within the school office.
  • Develop and implement strategies to ensure effective administration procedures.
  • Maintain school's records system, including computerised student, staff and school records.
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures.
  • Manage client reception.
  • Liaise with school staff in regard to support requirements.
  • Coordinate staff timetabling.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Other Information

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Conditions of Employment

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Program Benefits

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