Payroll And Accounts Payable Officer


Payroll and Accounts Payable Officer

EXGroup are a rapidly growing specialist service company. With continuous growth and project developments, there are requirements to increase our finance, accounting and payroll team to support the overall business. 

The role will be based in our EXGroup Head Office in Forrestdale, and is a full time, permanent role. The role is available for an immediate start. 

Role: 

You will be responsible for processing payroll, remitting payroll taxes and government reporting as well as preparing monthly, quarterly and year-end payroll statements. You will ensure compliance with government regulations, establishing and implementing policies on matters such as payroll advancements to employees and the supervision of junior payroll or admin staff.

You will be responsible for the management of suppliers’ accounts and efficiently drive the accounts payable function, ensuring the company’s obligations to pay off its creditors and suppliers.

Payroll Responsibilities: 

  • Ensuring all payroll transactions are processed efficiently
  • Collecting, calculating, and entering data in order to maintain and update payroll information
  • Prepare employees’ compensation by the end of each month using payroll software
  • Schedule bank payments or hand out paychecks directly to employees
  • Distribute payment statements and gather signed receipts (digital or paper)
  • Ensure wages and tax withholdings comply with regulations
  • Answer questions about compensation, benefits, taxes and insurance deductions
  • Resolving payroll discrepancies
  • Maintaining payroll operations by following policies and procedures
  • Developing ad hoc financial and operational reporting as needed

Accounts Payable Responsibilities: 

  • Check accuracy of invoices
  • Input and code invoices to cost centre
  • ​Process invoices  
  • Match Invoices with Purchase Order (if applicable)
  • Send invoices to Manager for payment approval
  • Schedule pay runs based on standard company payment terms
  • First point of contact with Debtors chasing payment of invoices
  • Verify and process employee expense claims and manage the approval and payment process
  • Update and maintain vendor database in a timely manner
  • Perform reconciliations including supplier statement reconciliations, credit card reconciliations and more
  • Support the month end process by providing supporting documentation for month end journals
  • Report on Aged Payables plus other ad hoc reporting where applicable
  • Identify improvements to the accounts payable process

Requirements: 

  • BSc in Accounting, Human Resources or relevant field
  • Proven work experience as a Payroll Officer, Payroll Clerk or similar role (5+years)
  • Minimum 3 years’ experience in a similar role with a proven ability to establish priorities and meet time critical deadlines
  • Hands-on experience with XERO and/or accounting software
  • Strong maths skills with an ability to spot numerical errors
  • Good knowledge of labour legislation
  • Time-management skills
  • Ability to handle confidential information
  • Excellent Communication and interpersonal skills
  • Ability to prepare and present financial reports
  • High level of accuracy and attention to detail
  • Solid understanding of basic accounting and accounts payable principles
  • Proven ability to calculate, post and manage financial records
  • Accurate data entry skills
  • Ability to build good relationships with vendors and suppliers
  • Intermediate computer software skills, including Excel and Accounting packages

Please click apply to be considered for this role or contact me on *******@exgroup.com.au OR 0406 733 ***.