Assistant Payroll Manager


Melbourne Armadale location | Leading Aged Care organisation | Full Time

About the company

With 65 homes Australia wide and in excess of 9000 staff, Regis is an innovative Aged Care provider with over 20 years of experience in the industry that focuses on achieving the best possible outcomes for residents and staff. We are looking for people who genuinely care and in return, we will provide you with an environment where you will feel supported and appreciated.

At Regis, we can offer you a diverse role within a grown industry that is highly regulated, complex and meaningful, and where you will enjoy the benefits of exceptional training and development opportunities.

About the role

We are currently looking for a full time Assistant Payroll Manager to work within our national payroll team. This role is accountable for supporting the National Manager Payroll in overseeing the Payroll team to provide effective, accurate and efficient services. This includes the development and maintenance of leading practice payroll and reporting processes and procedures with a focus on upholding industrial and legislative compliance and requirements. Critical to this role is meeting internal service levels and all legislative / EA requirements, uplifting the capability of the Payroll team and function as a whole, and developing a strong relationship with a variety of stakeholders.

This role is also responsible for implementing a range of strategic / process improvement initiatives, and positioning the function for future growth in Regis’ operations.   

Duties & Responsibilities

Reporting directly into the National Manager Payroll, and leading a small team, this role is responsible for delivering the fortnightly Management Payroll ensuring that appropriate payment, disbursement, checking and reconciliation procedures are in place and that these procedures are performed on a timely basis and in line industrial and legislative requirements.

You will coordinate and facilitate the workflow and provision of a wide range of payroll services, including but not limited to: payroll and salary administration (including salary packaging); superannuation, leave, conditions of service and Workers Compensation administration; payroll systems administration; and payroll records management. You will prepare and reconcile all State / Federal tax and other withholding obligations, including but not limited to PAYG tax, Payroll tax and Superannuation Guarantee withholdings.

Leading a small team you will demonstrate excellent team leadership by;

  • Communicating team and individual performance expectations and priorities; monitors and supports;
  • Provide coaching and mentoring to develop staff, ensuring staff are appropriately trained and committed to: a positive and team orientated culture; a philosophy of continuous improvement; and the provision of excellent levels of customer service to all staff and stakeholders;
  • Meets the agreed schedule of 1:1 catch-ups (minimum of every fortnight per direct report)

Skills & Experience

You will have experience managing a complex Payroll function and team through periods of significant change. You’ll also be able to demonstrate your experience in building a Payroll team focused on excellence in service delivery.  You poses great problem solving skills including the proven ability to identify and implement improvements to save time / cost. Experience in implementing automation and process improvement to deliver efficiency into the payroll process within the team and across the business would be expected.

Experience interpreting multiple complex Awards/Agreements and explaining these concepts to others is critical.

You are a team player with a high degree of honesty and integrity. You are motivated, have initiative, share ideas and have a strong customer service ethos.

You would have;

  • Proven financial acumen
  • Competent computer skills, including Microsoft suite
  • High level of accuracy and attention to detail whilst maintaining efficient use of time
  • Excellent communication and interpersonal  skills
  • An understanding of the aged, health or disability sector would be advantageous
  • Experience using Chris21 and Time Target is highly desired

Our Culture

Working with us, you will be a part of a unique and supportive culture where every team member is treated and valued as an individual. You will find flexibility, a professional challenge and appreciation for the work you do.

Benefits working with us

  • Appreciation and laughter every day at work
  • Access to discounted health care, gym memberships and free influenza immunisation
  • Flexible working arrangements
  • Individually tailored development plan & access to Regis’ internal leadership program ‘Quest’
  • Access to a structured on-boarding program
  • Financial studies assistance support to enable you to continue to develop

In light of COVID-19, we are frequently reviewing our recruitment processes.  Right now, we are conducting all interviews virtually.  This is a fluid situation and we will adapt our processes as we need to with any government guidelines or regulations.

For a career that’s more than just a job, apply now!