Probate Clerk

Reference: VG/TS/1487265ES

  • Footscray location with initial working from home arrangement due to current pandemic
  • Part time position: 22.8 hours per week, flexible days
  • 6 month contract
  • Applications close 18 October 2020

About State Trustees
We are the public trustee of Victoria with a strategic vision to support Victorians in protecting and growing their legacy and financial wellbeing. With a sense of community, we offer critical financial and legal products and services including Will Writing, Powers of Attorney, Executor Services, Trustee Services and Personal Financial Administration.

We are a caring, passionate and united team of 400 people across 3 locations Footscray, Dandenong and Bendigo. For more information about State Trustees and what we offer as an organisation, please visit

About the Role
We are seeking an experienced Probate Clerk to support the Client Legal team in relation to obtaining Victorian grants of representation of deceased estates.


  • Prepare, lodge and monitor the progress of legal documentation for grants of representation in deceased estates
  • Liaise with external and internal stakeholders including Estate Management Officers and Probate Registrars
  • Research and seek advice on probate issues
  • Database management and report preparation
  • Provide general support to the team

Skills and Experience

  • Experience in a legal firm and/or office administration
  • Knowledge of relevant probate legislation
  • strong interpersonal and communication skills
  • Computer literacy in Microsoft Word, Excel and Outlook

Employee Benefits
Our people's wellbeing is important, and we are proud to offer the following benefits:

  • Career development
  • Health and well-being programs
  • Flexible working conditions
  • Education assistance
  • Purchased leave
  • Employee assistance program
  • Reward and recognition program
  • Free Will preparation
  • Retailer discounts
  • Charitable workplace giving
  • Employee social club

Most importantly, you will be part of an organisation that works collaboratively to improve the lives of Victorians.

Our Culture
For our clients, our people and the Victorian community, we demonstrate Care, Unity, Passion – we are here, we work together and we bring our best.

How to Apply
If you're keen to join our journey, click the Apply button to commence the application process. Make sure you include a cover letter and resume.

You are not required to address any Key Selection Criteria an may skip this step in the application process.

We are an Equal Employment Opportunity employer committed to fairness, diversity and respect. As such, we will respond to requests for reasonable adjustments from applicants with disabilities.

We strongly encourage applications from Aboriginal and Torres Strait Islander people.