GAZ - APS5 - ACT - Special Operations - Finance/HR Officer


Who can apply:
Please note this opportunity is available to current Australian Public Service employees and all eligible members of the community.

About the Department of Home Affairs:
Be part of something bigger: contribute to building a secure Australia that is prosperous, open and united.
Join a connected team of professionals, where you can be your authentic self; grow your career while making time for all parts of your life.

The Department of Home Affairs is a central policy agency, providing coordinated strategy and policy leadership for Australia's national and transport security, federal law enforcement, criminal justice, cyber security, border, immigration, multicultural affairs, emergency management and trade related functions.

The Department of Home Affairs includes the entirety of the Department of Immigration and Border Protection. It also includes national security, emergency management and criminal justice functions from the Attorney-General's Department; the Office of Transport Security from the Department of Infrastructure and Regional Development; multicultural affairs from the Department of Social Services; and the counter-terrorism coordination and cyber security policy functions from the Department of the Prime Minister and Cabinet.

Overview of the Branch and Section:

Australian Border Force (ABF) Enforcement Command is responsible for providing specialist investigation and enforcement capabilities to target and disrupt national security threats, serious and/or complex border crime and vulnerabilities in the trade and migration systems.

ABF Special Operations is responsible for the judicious management and conduct of all authorised Special Operations for the collection of information and evidence against ABF operational priorities and strategic objectives set by stakeholders within the Department of Home Affairs.

About the Role:

The Finance & Human Resource Officer (FHRO) is responsible to providing assistance to the Border Force Supervisor for the financial management (budget development, forecasting and variance analysis, costing assurance, policy advice, financial accruals and other end of period accounting requirements) and other financial, administrative and human resources support for Special Operations, Special Investigations and Coordination.

Our Ideal Candidate:

  • To be successful in the role, you will need to be a team focused individual who is able to establish and maintain strong relationships within a network of internal and external stakeholders
  • You will be well organised with strong administrative skills and the ability to interpret and practically apply policy in a business context
  • Strong problem solving skills, experience in contributing to continuous business improvement and demonstrated ability to meet deadlines will be required
  • Experience within an administration, security or human resources role is desirable, however at a minimum you will require the ability to undertake and quickly apply
  • A willingness to work independently and collaboratively as part of a high performing team.

Specific Duties & Responsibilities:

  • Under broad direction, you will play a key role in providing day to day recruitment support and advice to managers and staff across Special Operations team on all matters relating to recruitment and establishments
  • Contribute to the delivery of high quality and timely recruitment outputs and section priorities
  • Provide accurate and timely advice, consistent with recruitment policy and procedure
  • Take responsibility for a self-managed workload by meeting deadlines, making decisions within parameters and escalating to your supervisor on complex recruitment issues
  • Maintain data integrity and accuracy in recording specific recruitment information in a timely manner
  • Exceptional communication, interpersonal
  • Assist supervisor in coordinating the development of budgets, management of finances, contracts, procurement, quarterly audits and personnel resourcing and expenditure within the Branch
  • Undertake the day-to-day processing of financial transactions and expenditure tracking, flag any discrepancies
  • Provide assistance with a range of financial services for Special Operations (eg. end-of-month reporting)
  • Undertake financial analysis and reconciliation processes on a monthly basis and as directed/ if required
  • Maintain and update registers as required under the Designated Activities Accountable Authority Instructions
  • Actively seek out opportunities to improve the efficiency and effectiveness of the business processes used within Special Operations
  • Maintain updated Standard Operating Procedures for recruitment and financial business processes for the Special Operations Team and the supervisor
  • Coordinate the end of month and end of year activities (journals, accruals, tax requirements) for all overt and covert financial aspects of Special Operations, ensuring quality and compliance with legislation and internal guidelines
  • Ensure compliance with and provide advice on the Department of Home Affairs' Designated Activities Accountable Authority Instructions within Special Operations and report any non-compliance issues.
  • Provide support to Special Operations covert programs through the establishment and maintenance of covert financial arrangements in compliance with the Department of Home Affairs' Designated Activities Accountable Authority Instructions.

Capabilities/Skills/Knowledge:

The following are required for the positions:

  • Familiar with the relevant legislative and policy requirements and have strong working relationships with the Australian Public Service Commission who provide interpretation on recruitment related matters
  • Sound understanding of the recruitment Policy and Guidelines as well as the recruitment delegations
  • Good understanding of the APS legislation relevant to recruitment
  • Demonstrated awareness of the APS environment in which the Department operates
  • Strong commitment to APS values and resource management
  • Well-developed planning, coordination, organisation and task management skills
  • HR knowledge and experience is desirable
  • Sound understanding or ability to quickly obtain an understanding of Departmental processes, governance and policies
  • Ability to drive and maintain effective working relationships to build professional networks, fostering rapport and trust
  • Ability to manage competing priorities and timeframes
  • Strong writing and communication skills
  • Strong team work and interpersonal skill
  • Strong organisation skills
  • Ability to proactively achieve outcomes for the team and the Branch.

Highly desirable :

  • Demonstrated experience utilising a financial management information system in a small business context
  • Knowledge or experience with recruitment
  • Experience with accounting and be able to interpret legislations
  • Ability to obtain and maintain Negative Vetting 1 security clearance.

Applicant Response :

As part of your application, you will be required to prepare a response document (minimum 11pt font in MSWord or PDF format), which you will upload in the next section.

Please ensure you read the instructions carefully, noting failure to address identified requirements may lead to your application being deemed ineligible.

Prepare a one-two page Applicant Response in relation to the advertised role, outlining the following:

  • Why you are interested in the role and what you can offer us
  • How your skills, knowledge and experience will be relevant to this role, and
  • Specific examples or achievements that demonstrate your ability to perform in this role

How to apply:
You are required to submit your application in Home Affairs’ online recruitment system (ourPeople). Prior to preparing your response it is recommended you review the Work Level Standards relevant to the classification you are applying to. It may also be useful to refer to the Integrated Leadership System information relevant to the classification.
As part of your application you will need to provide:

  • Your CV
  • Details of two referees
  • Your Applicant Response document that details how your skills, knowledge and qualifications make you the best person for the role.
  • Indicate which role you applying for: Finance & HR Officer or Coordination Officer

Eligibility:
To be eligible to work with the Department of Home Affairs you must:

  • Be an Australian Citizen
  • Fulfil the Department’s minimum requirements by satisfactorily answering all screening questions during the application process
  • Obtain and maintain the required AGSVA clearance
  • Obtain and maintain a current Employment Suitability Clearance
  • Undergo a health assessment (where applicable).

Mandatory (and where applicable, role specific) screening questions are used within the application to ensure all successful applicants meet these minimum requirements of the Department.

Notes :
Remuneration: The Department offers an attractive remuneration package, including salary, superannuation benefits and flexible working conditions appropriate to the level of the position.

Information about employment in the Department of Home Affairs, and advice on how to apply for vacancies can be obtained from the department’s website at http://www.homeaffairs.gov.au/about/careers-recruitment

If you are experiencing problems submitting your application online, please email the nature of the issues you are experiencing to recruitment at recruitment@homeaffairs.gov.au . A response will be sent during business hours.

If you have identified as having a disability, please indicate whether you require any support throughout the selection process. For further information please contact Recruitment: recruitment@homeaffairs.gov.au