APS4 And APS5 Executive Assistants

  • Federal Government Opportunity
  • Seeking available candidates
  • Varying assignments
We are seeking energetic and highly organised Executive Assistant's to work with our Government clients based in Box Hill and Melbourne CBD. These roles will be APS4 and APS5 equivalent.

As an Executive Assistant, you will assist the Manager in fulfilling their responsibilities by providing professional secretarial and administration services. You will have an ability to quickly gain knowledge of the work undertaken in order to provide high level administrative support and anticipate the needs of your Manager and other key staff within the office.

The Role Requirements

Under general direction, the Executive Assistant will provide administrative; secretarial and research support to the Manager including:
  • Completing operational and/or administrative tasks of moderate complexity or difficulty
  • Develop sound relationships with key internal and external stakeholders, whereby you may be required to provide advice within defined parameters relating to your area of responsibility
  • Management of emails and appointments, responding to changing priorities and timeframes
  • Preparation of replies to correspondence and handling/custody of confidential papers
  • Preparation of briefing material where required
  • Schedule meetings and the preparation of reports and documents relating to Committees and Projects of which the Manager is a member, sponsor or stakeholder
  • Undertake research and investigations for the Manager and prepare associated reports and correspondence
  • Organise and support official meetings, travel arrangements and official functions on behalf of the Manager, and other staff
  • Provide high level administrative support to the Manager on personnel and financial matters
  • Liaise with and support Senior Officers as directed by your Manager
  • Identify and contribute to the resolution of issues and problems as they arise
  • Responsible for ensuring the efficient and effective co-ordination of team members’ support
  • Additional duties as directed by the Manager
About You

You will present as an articulate, resilient and self-assured professional who has proven experience in offering senior executive level support, ideally within an APS setting.
In addition, you will display;
  • Demonstrated experience in executive support or similar roles
  • Ability to manage competing and varied demands in a busy work environment
  • Effective listening and communication skills, both in written and oral communication
  • A good eye for detail, particularly in record keeping and communications with others, and a commitment to providing high-quality, professional support
  • Advanced experience with Microsoft Word and a good understanding of Office products
  • Positive contemporary attitudes to people with a disability
  • Strong initiative
As these opportunities are within the Federal Government, applicants are required to hold Australian Citizenship in order to be considered.
If you are interested in this role, please APPLY NOW. For more information please contact DFP Recruitment on 8632 9900.